Financial Aid Policies

Please review the Terms of Agreement and either drop it in the drop box in the front of our office on the wall, or fax or mail it to us.


IMPORTANT INFORMATION REGARDING WITHDRAWALS

All Classes Dropped

If you withdraw from ALL of your classes before 60% of the semester, you may be expected to repay all or a portion of your financial aid.

Dropping Below 6 Units

If you receive a financial aid check based on 6 or more units and then drop below six units to less than half-time prior to receiving your second check, you will be required to repay all or a major portion of your financial aid. For example, if your original Pell Grant for the semester was $2000 and you received your first disbursement of $1000 (50%), you would have to repay a significant amount if you dropped to less than half-time status.

Withdrawing Without Completing A Withdrawal Form

If you do not officially withdraw from your classes and receive all F’s, NC’s, I’s and W’s and did not attend classes through 60% of the semester, you may be expected to repay all or a portion of your financial aid.

Student Loan Borrowers

Withdrawing from all of your classes or dropping below 6 units will terminate your “IN-SCHOOL” status. Failure to re-enroll within the next six months will place your student loan in “REPAYMENT” status where you must begin making payments on your loan. Federal loans must be repaid regardless of whether you complete your college program or are able to find employment.

Avoid Repayment

If you dropped units, consider enrolling in short term, mid-semester classes. If you are thinking about dropping classes, contact the financial aid office to see if and how it may affect your eligibility. The Counseling Department is available to assist you in developing or modifying your class schedule.

TERMS OF AGREEMENT

Upon acceptance of financial aid (cashing a check or accepting direct deposit), I hereby certify that:

  • I will enroll in an eligible program and attend classes at one (or more) of the campuses/centers through State Center Community College District.
  • I understand that my financial aid award is subject to change according to my enrollment status.
  • I understand that if repayment is required, I will be ineligible to receive any additional grant money until repayment is complete. I understand that under repayment or default status, academic transcripts will not be released to other institutions.
  • I have read SCCCD’s Financial Aid Satisfactory Academic Progress Policy and understand I must meet these standards in order to continue receiving financial aid.
  • I will promptly answer all letters related to my financial aid.
  • I will notify the Financial Aid Office if I change financial aid unit status, change attending institution or enroll in more than one institution.
  • I realize payment of EOPS or OASIS funds are contingent upon compliance with all applicable guidelines.
  • I realize I must be in the proper number of units approximately ten days before check disbursement date in order to receive my financial aid and I understand that I may NOT be paid for short-term or wait-list classes until officially enrolled in and actually attending them.
  • I agree to repay any funds disbursed to me in error, or for any period of time I was not eligible to receive funding or was not enrolled.
  • I also understand that any fees owed to the institution will be subtracted from my financial aid check unless alternate payment arrangements have been made with the Campus Business Office.

I authorize SCCCD to release and / or transmit all information contained in my application for aid and / or concerning my prior year’s awards to any governmental agency, institution of higher education, scholarship donor or lending institution upon request of those agencies.

To the best of my knowledge, the information contained in my application is correct and complete. SCCCD has my permission to verify this information and I agree to release to the Financial Aid Office copies of my Federal Income Tax Return and other income and asset verification upon request. By accepting financial aid (cashing a check), I acknowledge that I have read and fully understand the provisions stated above. I certify that I am in full compliance with the terms listed above.

 

Financial Aid Repeat Coursework Policy

Effective July 1, 2011, due to changes in federal regulations, a student may receive federal financial aid (Title IV funds) for a repeated course only once if the course was previously passed (D or above). Normal SAP policy still applies.

If a student withdraws from the course being retaken, the withdrawal is not counted as their one retake.

PLEASE NOTE:

This policy is separate from the institutional academic policy regarding repeating courses. The Financial Aid Office does not determine if a student is allowed to repeat a course. Refer to the College Catalog for more information on the academic repeat policy.


Example 1

Tanya takes Math 101 in Fall 2014 semester at SCCCD. She receives a ‘D’ grade. She decides to retake the course in the Spring 2015 semester in order to improve her grade and GPA. She receives an ‘F’ grade on the 2nd attempt. She retakes Math 101 for a third time during the Fall 2015 semester. She is not eligible to receive financial aid for the third retake.

Financial Aid Repeat Coursework Policy - Example 1
SEMESTER COURSE GRADE FINANCIAL AID ELIGIBILITY
Fall 2014 Math 101 D Eligible
Spring 2015 Math 101 F Eligible
Fall 2015 Math 101 Irrelevant - A student may only receive financial aid for one repeat of a course for which credit has been previously received. Not Eligible

Example 2

Tanya takes Math 101 in Fall 2014 semester at SCCCD. She receives a ‘D’ grade. She decides to retake the course in the Spring 2015 semester in order to improve her grade and GPA. For her repeat class she decides to withdraw and take a ‘W’ grade. She then retakes Math 101 for a third time during the Fall 2015 semester and receives a ‘D’ grade. She is eligible to receive financial aid for the third retake. During Spring 2016 she attempts Math 101 one more time for a better grade. She is not eligible for financial aid because she has already completed her one retake with a grade (F and above).

Financial Aid Repeat Coursework Policy - Example 2
SEMESTER COURSE GRADE FINANCIAL AID ELIGIBILITY
Fall 2014 Math 101 D Eligible
Spring 2015 Math 101 W - A ‘W’ is not considered a retake. Eligible
Fall 2015 Math 101 D Eligible
Spring 2016 Math 101 Irrelevant - A student may only receive financial aid for one repeat of a course for which credit has been previously received. Not Eligible

Example 3

Tanya takes Math 101 in Fall 2014 semester at SCCCD. She receives a ‘F’ grade. She decides to retake the course in the Spring 2015 semester in order to improve her grade and GPA. She receives another ‘F’ grade. She then retakes Math 101 for a third time during the Fall 2015 semester and receives a ‘D’ grade. She is eligible to receive financial aid because she has not received a passing grade in her previous attempts. On her fourth attempt she is eligible for funding because that is her first retake. She receives a ‘F’ grade. She is ineligible for any further funding because the ‘F’ grade counts as her one retake.

Financial Aid Repeat Coursework Policy - Example 3
SEMESTER COURSE GRADE FINANCIAL AID ELIGIBILITY
Fall 2014 Math 101 F Eligible
Spring 2015 Math 101 F Eligible
Fall 2015 Math 101 D Eligible
Spring 2016 Math 101 F Eligible
Fall 2017 Math 101 Irrelevant - A student may only receive financial aid for one repeat of a course for which credit has been previously received. Not Eligible
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